PRIMARY DUTIES & RESPONSIBILITIES (included but not limited to):
1.Type office documents and correspondences for the unit manager/supervisor.
2.Assist with preparation of monthly and annual reports, annual budget and work plans.
3.Maintaining a leave management system for department personnel.
4.Management of the BVIHSA Human Resource system, e.g. PeopleHR.
5.Assist with the drafting of departmental biennial staff evaluation.
6.Records and prepares minutes of departmental meetings.
7.Coordinates appointments, reports and assists with meeting action items for unit head/supervisor.
8.Ensures work is performed in accordance with departmental policies and procedures.
9.Always observes patient and staff confidentiality, rights and privacy.
10.Assists with receptionist and clerical officer duties as necessary to ensure continued operations.
11.Liaise with the Human Resources Unit regarding Imaging Unit recruits to ensure completion of application and supporting documents, setting up interviews, staff business justification completion and assistance with onboarding.
12.Performs any other reasonable duties assigned by the supervisor that is required for the
smooth operation of the Medical Imaging Unit and patient welfare.
Office Management:
1.Maintain inventory of office supplies by organizing for the smooth operations of the unit including placing orders through Meditech.
2.Maintains office services by organizing office operations and procedures; controlling correspondences and staff documentation; designing filing systems; manage supplies; assigning and monitoring clerical functions.
3.Maintains the condition of the office and arranges for necessary maintenance.
4.Ensure that filing system (electronic and manual) are kept updated.
5.Ensure office equipment in good working condition.
Contributes to the improvement and maintenance of the BVIHSA’s quality management system, ensuring that services meet acceptable standards. This contribution includes, but is not limited to, participation in process improvement projects, strict adherence to applicable standards (Department policies, DNV ISO, etc.) and involvement in addressing non-conformities.
Physical Demands
❖The physical demands are minimal and typical of similar jobs in comparable organizations.
Work Environment
❖The physical demands are moderate to heavy and typical of similar jobs in comparable organizations
SALARY: (Commensurate with qualifications and experience)